Funding for Small Businesses: How Much Working Capital is Needed to Grow Your Small Business?

26 Aug
small business loan and working capital

Are you a small business owner looking to grow an existing business? Are you trying to figure out just how much money you will need to put a growth plan into action?  One of the key questions you should ask yourself is “How much additional working capital do I need to grow my business?”  This article will help answer that question. If you are thinking of starting up a small business, check out the article “Working Capital Needed to Start a New Business.”

What is working capital?

One of the most common needs for working capital occurs when a business must increase its inventory and accounts receivable in order to grow its customer base and revenues. Let’s first be clear on what the term ‘working capital’ really means. From an accounting standpoint, working capital = current assets – current liabilities. Current assets are short term in nature and can be converted quickly to cash, primarily accounts receivable and inventory. Current liabilities are obligations that come due within one year, primarily accounts payable and short term debt.

The term “working capital” is often used incorrectly when talking about the financing needs of a business, especially for a start up business. For example, if a start up business is looking to finance typical operating expenses like an advertising budget and salaries for new employees, what it really needs is “long term capital” or equity. If a business is unable to support the expenses for advertising and salaries then most likely it is under-capitalized. If the company is projecting losses for the first year then most likely “equity” is what is needed, not “working capital.”

Money used to fund growth in short term assets like inventory and accounts receivables is correctly considered “working capital” financing.

How much working capital is needed to grow your small business?

To answer this question, you need to understand how money flows through your business. In other words, you need to understand your “working capital cycle.” The cycle consists of:

  • How quickly current assets (e.g. accounts receivables & inventory) are turned into cash
  • How quickly that cash is used to pay current liabilities (e.g. accounts payable).  The working capital cycle is also referred to as the “Turnover Rates” for accounts receivables, inventory, and accounts payable.

Turnover Rates.  Your business’s historical turnover rates are the first step in forecasting your growing working capital needs. You need to analyze your actual income statement and balance sheet to find out the following information:  How many days of inventory do I keep on hand (called inventory turnover)?  How many days do customers take to pay me (called accounts receivable turnover)? How many days do I take to pay my vendors (accounts payable turnover)? 

The chart below shows how to calculate your annual turnover ratios. 

How to Calculate Annual Turnover Rates

Now that you have calculated your turnover rates, you are ready to forecast your working capital needs based on your plan for growth.  This growth will require carrying higher levels of inventory and accounts receivable, which will require additional working capital financing.  But how much is the question. 

To do that calculation, you need to have a projected income statement, which includes both projected sales and cost of goods sold figures.  Using these figures and the working capital turnover ratios (see calculations above), you can get an estimate of how much additional working capital is needed to grow your business.  See the example below.

Calculate new working capital needs

How to project working capital

Using these projected balances, you can figure out the changes to working capital by simply calculating the difference between your projected and historical balances for accounts receivable, inventory, and accounts payable.

Calculating increase from historic working capital

So what does this all mean?  Simply, your new working capital needs equals the change in Accounts Receivable plus Inventory minus Accounts Payable.

New working capital needs

For our example, if you project to grow your sales from $500,000 to $700,000, you will need additional working capital of $21,496. 

How to fund additional working capital needs

For small businesses who have been in operation and generating profits, you will most likely have reinvested some of the profits back into the business (this is called retained earnings). You reinvest your profits into your inventory, use the profits to carry increased levels of receivables or you use the profits to pay down your trade suppliers.  In essence, the retention of these profits increases the working capital that enables you to grow. 

If you did not earn or retain sufficient profits to finance your own growth, however, you need to turn to borrowings for your increased working capital needs.  Generally speaking, small businesses find it difficult to obtain working capital financing from traditional banking sources. As a result, you might be tempted to turn to non-bank lending sources such as factoring, merchant cash advance, and online lenders. You should know that these sources of working capital financing charge annual percentage rates (“APR”) of 50% or more!  We encourage you to calculate the APR of factoring, merchant cash advance, and a typical online loan to uncover the true cost of each loan type. 

What are alternative sources of working capital financing?

Small business owners needing to finance inventory and accounts receivables may be eligible for financing from community lenders, such as Community Development Financial Institutions (“CDFIs”). CDFIs are nonprofit, private financial institutions that provide affordable lending to small business owners who are not being served by the banking community. In addition to their own loan programs, many CDFIs also participate in U.S. Small Business Administration (SBA) loan programs. The annual percentage rates on CDFI and SBA financing is significantly lower than for other non-banking sources of financing such as factoring, merchant cash advance and online lenders.

Conclusion

When growing your small business, you will need to make an additional investment in inventory and accounts receivable.  How much working capital you need can be estimated by creating projections that use your historical “Turnover Rates” for inventory, accounts receivable, and accounts payable as shown in the example above.

If you are a small business owner in need of working capital financing, avoid the high cost associated with financing products such as factoring, merchant cash advance, and peer-to-peer online lending by exploring alternative, lower cost financing options available through your local CDFI.  You can start by learning more about Excelsior Growth Fund’s SmartLoan, which offers loans up to $100,000 with affordable monthly payments.

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About Excelsior Growth Fund

Excelsior Growth Fund (EGF) helps businesses in New Jersey, New York and Pennsylvania grow by providing streamlined access to business loans and advisory services. EGF’s signature product, the EGF SmartLoan™, provides up to $100,000 in fast, transparent, and affordable financing through a secure online platform. Larger loans up to $500,000 are also available. EGF is a nonprofit organization and is certified by U.S. Department of Treasury as a Community Development Financial Institution (CDFI). Learn more atwww.excelsiorgrowthfund.org